01. Faster patient record movement
In dental colleges, the patient records are managed by multiple people like the receptionists, supervisors, students, radiologist etc. If we are using the paper based patient record system, it will consume a lot of time to transfer the patient files from one department to another department. It also requires a person to carry these records. Another time consuming process is finding a old patient record manually. A good software for dental college can totally remove the paper system and it can bring efficiency to the entire process. By introducing dental practice management software, the users can access the same patient records from multiple locations at the same time, which is not possible with a paper based system.
02. Provides accurate and up to date information
In the paper based patient record system, the users usually find it difficult to read others handwriting. Sometimes the record may be teared, dirty, unclear images etc.
Since the softwares are in the electronic format, there won’t have such issues. The Dental practice management software helps to keep all the patient records updated with investigations, X-rays, images, medical history, old dental treatment records, etc. This helps the dentist to do an accurate diagnosis and provide a better treatment. Since all the users are accessing the same software, everyone will be getting the latest patient information
03. Reduces cost and increase revenue
Dental Software helps to reduce administrative cost and increase the overall efficiency of the college. By using a practice management software we can save considerably in paper usage. This helps not only to reduce the cost but also gives an impression of eco friendly dental college.
Another advantage is that once we start using the dental software, we can reduce the number of staff who manage these paper records. These employees can be redeployed to other sections in the college. It also helps to save the physical space dedicated for Record Keeping. The dental college management software has got powerful reports which can help to improve the revenue. Some of them are ageing report, follow up treatment report, collection report etc. From the marketing perspective the software can give powerful reports like people from different area, age group, professional group, ethnicity group etc. The recall is another great tool which can improve the patient retention.
04. Increased patient visits and less No show
Many processes can be automated in the software based dental practice. The software for dental college will have facilities for sending automated text messages and emails This can be sent to both patients and staff members. There are various type of automated reminders like appointment reminder, recall, payments due etc. This ensures proper patient flow and continuous revenue.
Many of these automated process can be used for promotional activities
Since there are multiple people managing the patient records there are high chance that the it may go missing or get misplaced. Sometimes this record may become a cause of virus transmission especially in this Covid times.
In the dental software for college, all the records will be saved digitally in the local server or on cloud. No physical record transfer happens in software for dental college.
06. Better productivity and efficiency
By implementing a software for dental college, the institution can improve the productivity and efficiency. Normally these kind of dental software might have undergone many installations across similar institutions. It must have best workflows used by the other dental colleges which will be beneficial for the current institution.
There will have various reports to analyze the dental colleges performance. This will help the management to take corrective actions if they find any deviations from the normal workflow. The softwares can generate analytical report which will help the organization to perform better. It will have all the standard reports which will help the dental college to perform better. There are some integrations like Kiosk, Card reader, Insurance integration etc can further improve the productivity.
07. Easy management of patient payments
Most of the dental colleges will have some kind of an accounting package which will be used for the billing purpose. But those are standalone softwares.
If we have a integrated billing section which can connect with dental charting, it provide more efficiency and we can avoid all repeated data entries. It will have options for different payment modes and integrated insurance.
08. Easy scaling up
Unlike the paper based system the software based practice management helps the dental college to scale up their operations very easily. Adding more dental operatory requires only addition of computers for mobile devices.
09. Better patient care with less manual errors
A practice management software will have facility to track the patient at each level. This will help the patient to spend minimum time at at different departments.
Right from the reception, the dental software helps to pick the record in few seconds. It will have options to find the patient just by putting name, mobile number, Registration number or National ID number. Since the practice management software has check points in every entry, the chances of medical errors are negligible. Also the system alerts on allergies or other complications while doing the prescription.
10. More space
A practice management software will have facility to track the patient at each level. This will help the patient to spend minimum time at at different departments.
Right from the reception, the dental software helps to pick the record in few seconds. It will have options to find the patient just by putting name, mobile number, Registration number or National ID number. Since the practice management software has check points in every entry, the chances of medical errors are negligible. Also the system alerts on allergies or other complications while doing the prescription.
11. Security
In the paper based patient record system, the files are moving through various hands. Anyone can copy the patient’s personal or medical information. Leaking of such confidential information can cause issues to the dental college.
The dental software is made with high security. It got facility to define the roles of each user based on the access rights. This user can not access the area where he/she has restrictions. The user log is another security measure which will keep a log of all user activities.
12. Faster reports
In paper based system, generating MIS report is a tedious and time consuming process. This may require more than one staff’s effort. Another drawback is that there are high chances of manual errors.
If you are using a software for dental college, the report generation will be a matter of few clicks. It can easily generate complex reports required by the management and government authorities in few seconds.
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